A single with a producer
The artist sends the cover, pitch and bio, the producer the master and their credits, each from their own link, and the release fills in on its own.
Release intake for record labels. Every file, every credit. One link per artist.
Masters in a WeTransfer, the cover in a DM, credits in an email, the address nowhere. Release intake gives every artist, producer and manager their own link for each release, asking only for what their role should send.
100+ releases managed monthly
Trusted by independent labels and modern music teams
Release week, and you're still chasing files.
Before a release goes out, a label collects masters, artwork, the pitch, the artist's bio and photos, the credits of every track and the legal details its contracts need. Today that means WeTransfer links that expire, covers sent in DMs, credits typed in an email and an address nobody thought to ask for.
- WeTransfer
- Dropbox
- Google Drive
- Gmail
- Google Docs
- Google Sheets
- Adobe Acrobat
With release intake, each participant gets a link for the release, sees exactly what you need from them, and sends it straight to the right place in LabelBase.
A link for every participant
Add the artist, the producer, the manager or a collaborator to a release, and their intake link is created with them. Their role decides what they're asked for, and you can change it.
Asked by role
Artists and managers send masters, artwork, pitch, EPK, profile and credits. Producers send masters and credits, collaborators their credits, and viewers only follow along.
Permissions you control
Change what each person can send, choose whether their legal details are required, and limit someone to the tracks they worked on.
Sent and reminded for you
Email the link in one click or remind someone now. Automatic reminders follow at your workspace's interval, list only what's missing, and can be paused.
Revoke at any time
A link you no longer want working can be revoked, without touching the rest of the release.
No account, just a checklist
The link opens a page with what you asked for and nothing else. Artists don't create an account or learn a new tool.
Masters and artwork
Masters in WAV, AIFF or FLAC up to 1 GB per file, covers and photos in JPG or PNG up to 20 MB, each uploaded to the right place.
Pitch, bio and credits
Artists write the pitch and their bio, and every participant declares their credits, track by track or for the whole release.
Legal details, protected
Address, IPI, PRO and the other details sit behind a one-time code sent by email. A social security number is never shown again once sent, not even to the label.
Contracts on the same page
The contracts waiting for their signature appear on the intake page, next to everything else they have to send.
You keep the last word
What comes in lands on the release, and nothing overwrites your work without you.
Drafts and candidates
A master sent for a track that already has one arrives as a draft version, and covers and avatars as candidates you promote.
Proposals on what's filled
An empty pitch or bio is filled directly. One that already has text becomes a proposal you accept or decline.
Progress at a glance
The Intake tab shows each participant against what they were asked for, and your releases can be filtered and sorted by intake status.
Told when it's in
LabelBase lets you know when a participant has sent everything, and when the whole release is received.
Where do your release files come from today?
Show us in a short call. We'll walk you through a release in LabelBase, from the first link sent to the last file received.
How labels use release intake
An album with many hands
Each featured artist and collaborator is limited to their tracks, declares their credits there, and never sees the rest of the album.
A first signing
The new artist sends their legal details behind a one-time code, finds the contract to sign on the same page, and their avatar lands on their artist profile.
Release intake: your questions
Do artists need a LabelBase account?
No. Each participant opens their own link for the release. Their legal details are protected by a one-time code sent to their email.
What can a participant send?
What their role and permissions allow: masters, cover, pitch, EPK, bio and avatar, credits and their legal details. Masters are WAV, AIFF or FLAC up to 1 GB, images JPG or PNG up to 20 MB.
Can a participant overwrite what I already have?
No. A second master arrives as a draft version, covers and avatars as candidates, and a pitch or bio that already has text as a proposal. You decide what goes on the release.
How do reminders work?
When you send a link, the participant gets an email listing what's asked. Reminders then follow at your workspace's interval, listing only what's missing, and you can pause them or send one right away.
What happened to the artist portal?
Release intake replaces it. Instead of an account to keep up, each artist and collaborator gets a link per release with exactly what you need from them.
Same release. Same artists. Nothing to chase.
Without LabelBase
With LabelBase
Masters arrive as WeTransfer links that expire in a week.
Masters upload straight onto the right track, in WAV, AIFF or FLAC.
Every collaborator gets the same long email asking for everything.
Each person is asked only for what their role sends.
You chase the producer for credits, then the artist for an address.
Reminders go out on their own, listing only what's still missing.
A new cover from the artist replaces the one you approved.
New files arrive for you to review: you decide what goes on the release.
Stop chasing files before release day
A short call with the team behind LabelBase: we look at how release files reach you today and show you the intake that replaces it.