Record label release tracker template.
A free template to run every release from signed agreement to 30-day report: releases, tracks, artists and a checklist dated from your release day. In Notion or Google Sheets.
Duplicate in NotionFree · No LabelBase account needed · Notion and Google Sheets
Four linked databases
One page, four databases that know about each other. Open a release and you see its artist, its tracks and how far its checklist has come.
- Releases
- Status, type, release date, catalog number, UPC, distributor and pre-save link. Each release counts down to its date and shows its checklist progress.
- Release checklist
- Every step of a release, from split sheet to 30-day report. Due dates follow the release date, and late steps are flagged overdue.
- Tracks
- ISRC, featuring, producer, BPM, key, explicit flag, mix and master status, and whether the splits are signed.
- Artists
- Your roster, their deal type, contact and profiles, with every release they're on.
Every step, dated from release day
Each step carries its offset from release day. Move a release and its whole checklist moves with it. The template is in English.
- D−56Sign the release agreement and split sheetPre-production
- D−49Approve final mastersProduction
- D−42Approve artwork (3000×3000 px)Production
- D−42Collect credits and metadata (ISRC, writers, publishers)Delivery
- D−35Deliver to distributor (opt in to YouTube Content ID)Delivery
- D−30Register the works with your PRO / CMODelivery
- D−28Pitch to Spotify editorialMarketing
- D−28Pitch Apple Music, Deezer and Amazon through your distributorMarketing
- D−21Put the pre-save link liveMarketing
- D−21Send the press release and EPKMarketing
- D−14Lock the social content calendarMarketing
- D−14Upload lyrics and the Spotify CanvasMarketing
- D−7Post the teaserMarketing
- D0Release day: share the links, update biosMarketing
- D+7Review week-one numbersPost-release
- D+30Send the 30-day report to the artistPost-release
Prefer a spreadsheet?
The same tracker as one CSV per tab. In a new Google Sheet, import each file with File → Import → Upload → Insert new sheet(s). The countdown and overdue formulas come with it.
Questions labels ask
Is the release tracker really free?
Yes. Duplicate it into your Notion workspace or download the Google Sheets files. No LabelBase account, no email, no trial.
Does it work on Notion's free plan?
Yes. It only uses databases, relations, rollups and formulas, which every Notion plan includes.
How do I add a new release?
Add the release with its date, then duplicate a sample release's checklist steps and set their Release to yours. Their due dates are computed from your release date.
Why deliver to the distributor five weeks before release?
Stores need time to ingest a release, and you can only pitch it to Spotify editorial once it shows up in Spotify for Artists. Delivering at D-35 lets you pitch at D-28, well ahead of Spotify's seven-day minimum, so curators have time to listen.
When should I move off a spreadsheet?
When several people work on releases, when artists need to send you assets, or when royalties have to be computed from the same catalog. That's what LabelBase does.
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