Record label Airtable template.
A free Airtable base to run every release from signed agreement to 30-day report: releases, tracks, artists and a checklist dated from your release day, all linked.
Copy the Airtable baseFree · No LabelBase account needed · Works on Airtable's free plan
Four linked tables
One base, four tables that know about each other, plus a Start here table that explains how to use it. Open a release and you see its artist, its tracks and how far its checklist has come.
- Releases
- Status, type, release date, catalog number, UPC, distributor and pre-save link. Each release counts down to its date and shows its checklist progress.
- Release checklist
- Every step of a release, from split sheet to 30-day report. Due dates follow the release date, and late steps are flagged overdue.
- Tracks
- ISRC, featuring, producer, BPM, key, explicit flag, mix and master status, and whether the splits are signed.
- Artists
- Your roster, their deal type, contact and profiles, with every release they're on.
Every step, dated from release day
Each step carries its offset from release day. Move a release and its whole checklist moves with it. The template is in English.
- D−56Sign the release agreement and split sheetPre-production
- D−49Approve final mastersProduction
- D−42Approve artwork (3000×3000 px)Production
- D−42Collect credits and metadata (ISRC, writers, publishers)Delivery
- D−35Deliver to distributor (opt in to YouTube Content ID)Delivery
- D−30Register the works with your PRO / CMODelivery
- D−28Pitch to Spotify editorialMarketing
- D−28Pitch Apple Music, Deezer and Amazon through your distributorMarketing
- D−21Put the pre-save link liveMarketing
- D−21Send the press release and EPKMarketing
- D−14Lock the social content calendarMarketing
- D−14Upload lyrics and the Spotify CanvasMarketing
- D−7Post the teaserMarketing
- D0Release day: share the links, update biosMarketing
- D+7Review week-one numbersPost-release
- D+30Send the 30-day report to the artistPost-release
Questions labels ask
Is the Airtable template really free?
Yes. Open the shared base and copy it into your own Airtable workspace. No LabelBase account, no email, no trial.
Does it work on Airtable's free plan?
Yes. It only uses linked records, rollups and formulas, and the sample label is a few dozen records, well within the free plan.
How do I add a new release?
Add the release with its date, then duplicate a sample release's checklist steps and link them to yours. Their due dates are computed from your release date.
Is there a Notion or Google Sheets version?
Yes. The same release tracker exists as a Notion template and as Google Sheets files, on the release tracker template page.
When is Airtable no longer enough for a label?
When royalty statements, contracts and files from artists still live outside your base, and only one person knows how the base works. LabelBase covers releases, catalog, contracts with e-signatures, demos and royalties in one place, with nothing to build.
Revolutionize your label workflow.
Join the movement. Start your free trial today.